Windows Vista Tips

Windows Vista Tips > Newsgroups > Windows Server > Windows Small Business Server > Re: How do you archive old files from SBS?

Reply
Fix Vista Errors
Thread Tools Display Modes

Re: How do you archive old files from SBS?

 
 
Bill Sanderson
Guest
Posts: n/a

 
      11-30-2009



How stringent are the security requirements around access to those archived
files? One inexpensive way to add storage (with redundancy protection) to
an SBS network is a Windows Home Server. Compare the costs and benefits of
this to your NAS idea.

The WHS can't be joined to the domain, so the security model is very
simple--10 users. Aside from that, the ability to add very inexpensive
storage to the network is very useful--and that ignores the benefit you
might gain from workstation (or server) backup.

"Jack" <> wrote in message
news:c41aef6e-38a9-4467-b95c-...
> On Nov 30, 11:48 am, "Cris Hanna [SBS - MVP]"
> <crisnospamha...@cpunospamservices.net> wrote:
>> When you say "archived" the real question would be how often would
>> accessed and how quickly would they need to get them if they did need
>> them.
>>
>> --
>> Cris Hanna [SBS - MVP] (since 1997)
>> Co-Contributor, Windows Small Business Server 2008
>> Unleashedhttp://www.amazon.com/Windows-Small-Business-Server-Unleashed/dp/0672...
>> Owner, CPU Services, Belleville, IL
>> A Microsoft Registered Partner
>> ------------------------------------
>> MVPs do not work for Microsoft
>> Please do not submit questions directly to me.
>>
>> "Jack" <dontaskwhoiam2...@gmail.com> wrote in
>> messagenews:71bbae03-dc81-4852-8dec-...
>> Hello all,
>>
>> The client is an engineering/consulting firm. They have tons of
>> drawing and picture files saved on SBS. And they do not want to resize
>> the pictures at all. Disk quota policies are not suitable for them
>> either.
>>
>> The SBS' 400GB data partition is kind of full. I will installed 2
>> mirrored 600GB hard drives to create a 600GB data partition tomorrow.
>> But I am concerned that the 600GB new space can be quickly filled up
>> too.
>>
>> They have lots old files that can be archived to release space from
>> SBS, I think it can be up to 200GB. How do you archive them if you are
>> in my position?
>>
>> Here are some solutions I can think of
>> - Burn them onto discs
>> But this can be a lot of work and discs can be scratched
>> - Transfer them onto a USB hard drive
>> But hard drives are fragile, it can be damaged. The contents on it
>> can be deleted or modified accidentally.
>> - Setup a NAS box to hold archived files
>> But it can be stolen or damaged.
>>
>> Any one can shed me some lights?
>>
>> Thanks
>> Jack

>
> Thanks Cris!
>
> Those old files that can be archived do not need to be accessed often,
> maybe only once every a few weeks or even longer. When they need to
> access them, it would be better to make them available within hours.
>

 
Reply With Quote
 
Dave Nickason [SBS MVP]
Guest
Posts: n/a

 
      11-30-2009
This seems like a situation the customer should throw some pretty good money
at. I would either look at a Windows Storage Server box, or an iSCSI SAN.
Maybe put a couple of hot spare drives in there so you don't have to monitor
it every day. Then use a robocopy script, 3rd party app like Beyond
Compare, or manually archive files as they are no longer needed on the main
server. Do the archive on a schedule, then do a backup or two out to
external drives or whatever for offsite. If you have good backups of the
data right after archiving, you won't need to back up daily or otherwise,
until the next time you archive. You can configure the permissions so that
only certain trusted users can access the data - if you need an archived
file, you have to ask for it. That'll minimize the possibility of someone
adding data without doing a new backup, or of accidentally deleting
something.

I wouldn't trust tape or shiny media for this. Aside from the annoyance of
burning this amount of data, IMO you really can't trust it to be readable
when you need it.



"Bill Sanderson" <> wrote in message
news:EAB57E32-7942-40BD-94FE-...
> How stringent are the security requirements around access to those
> archived files? One inexpensive way to add storage (with redundancy
> protection) to an SBS network is a Windows Home Server. Compare the costs
> and benefits of this to your NAS idea.
>
> The WHS can't be joined to the domain, so the security model is very
> simple--10 users. Aside from that, the ability to add very inexpensive
> storage to the network is very useful--and that ignores the benefit you
> might gain from workstation (or server) backup.
>
> "Jack" <> wrote in message
> news:c41aef6e-38a9-4467-b95c-...
>> On Nov 30, 11:48 am, "Cris Hanna [SBS - MVP]"
>> <crisnospamha...@cpunospamservices.net> wrote:
>>> When you say "archived" the real question would be how often would
>>> accessed and how quickly would they need to get them if they did need
>>> them.
>>>
>>> --
>>> Cris Hanna [SBS - MVP] (since 1997)
>>> Co-Contributor, Windows Small Business Server 2008
>>> Unleashedhttp://www.amazon.com/Windows-Small-Business-Server-Unleashed/dp/0672...
>>> Owner, CPU Services, Belleville, IL
>>> A Microsoft Registered Partner
>>> ------------------------------------
>>> MVPs do not work for Microsoft
>>> Please do not submit questions directly to me.
>>>
>>> "Jack" <dontaskwhoiam2...@gmail.com> wrote in
>>> messagenews:71bbae03-dc81-4852-8dec-...
>>> Hello all,
>>>
>>> The client is an engineering/consulting firm. They have tons of
>>> drawing and picture files saved on SBS. And they do not want to resize
>>> the pictures at all. Disk quota policies are not suitable for them
>>> either.
>>>
>>> The SBS' 400GB data partition is kind of full. I will installed 2
>>> mirrored 600GB hard drives to create a 600GB data partition tomorrow.
>>> But I am concerned that the 600GB new space can be quickly filled up
>>> too.
>>>
>>> They have lots old files that can be archived to release space from
>>> SBS, I think it can be up to 200GB. How do you archive them if you are
>>> in my position?
>>>
>>> Here are some solutions I can think of
>>> - Burn them onto discs
>>> But this can be a lot of work and discs can be scratched
>>> - Transfer them onto a USB hard drive
>>> But hard drives are fragile, it can be damaged. The contents on it
>>> can be deleted or modified accidentally.
>>> - Setup a NAS box to hold archived files
>>> But it can be stolen or damaged.
>>>
>>> Any one can shed me some lights?
>>>
>>> Thanks
>>> Jack

>>
>> Thanks Cris!
>>
>> Those old files that can be archived do not need to be accessed often,
>> maybe only once every a few weeks or even longer. When they need to
>> access them, it would be better to make them available within hours.
>>


 
Reply With Quote
 
Bill Sanderson
Guest
Posts: n/a

 
      12-01-2009
I don't disagree--just used to dealing with low-budget non-profits!
I expected Jack's response about lack of expansion capability in the main
box--it is why I have WHS machines too--poor man's NAS, but with the added
benefit of good client-machine backup.


"Dave Nickason [SBS MVP]" <> wrote in message
news:...
> This seems like a situation the customer should throw some pretty good
> money at. I would either look at a Windows Storage Server box, or an
> iSCSI SAN. Maybe put a couple of hot spare drives in there so you don't
> have to monitor it every day. Then use a robocopy script, 3rd party app
> like Beyond Compare, or manually archive files as they are no longer
> needed on the main server. Do the archive on a schedule, then do a backup
> or two out to external drives or whatever for offsite. If you have good
> backups of the data right after archiving, you won't need to back up daily
> or otherwise, until the next time you archive. You can configure the
> permissions so that only certain trusted users can access the data - if
> you need an archived file, you have to ask for it. That'll minimize the
> possibility of someone adding data without doing a new backup, or of
> accidentally deleting something.
>
> I wouldn't trust tape or shiny media for this. Aside from the annoyance
> of burning this amount of data, IMO you really can't trust it to be
> readable when you need it.
>
>
>
> "Bill Sanderson" <> wrote in message
> news:EAB57E32-7942-40BD-94FE-...
>> How stringent are the security requirements around access to those
>> archived files? One inexpensive way to add storage (with redundancy
>> protection) to an SBS network is a Windows Home Server. Compare the
>> costs and benefits of this to your NAS idea.
>>
>> The WHS can't be joined to the domain, so the security model is very
>> simple--10 users. Aside from that, the ability to add very inexpensive
>> storage to the network is very useful--and that ignores the benefit you
>> might gain from workstation (or server) backup.
>>
>> "Jack" <> wrote in message
>> news:c41aef6e-38a9-4467-b95c-...
>>> On Nov 30, 11:48 am, "Cris Hanna [SBS - MVP]"
>>> <crisnospamha...@cpunospamservices.net> wrote:
>>>> When you say "archived" the real question would be how often would
>>>> accessed and how quickly would they need to get them if they did need
>>>> them.
>>>>
>>>> --
>>>> Cris Hanna [SBS - MVP] (since 1997)
>>>> Co-Contributor, Windows Small Business Server 2008
>>>> Unleashedhttp://www.amazon.com/Windows-Small-Business-Server-Unleashed/dp/0672...
>>>> Owner, CPU Services, Belleville, IL
>>>> A Microsoft Registered Partner
>>>> ------------------------------------
>>>> MVPs do not work for Microsoft
>>>> Please do not submit questions directly to me.
>>>>
>>>> "Jack" <dontaskwhoiam2...@gmail.com> wrote in
>>>> messagenews:71bbae03-dc81-4852-8dec-...
>>>> Hello all,
>>>>
>>>> The client is an engineering/consulting firm. They have tons of
>>>> drawing and picture files saved on SBS. And they do not want to
>>>> resize
>>>> the pictures at all. Disk quota policies are not suitable for them
>>>> either.
>>>>
>>>> The SBS' 400GB data partition is kind of full. I will installed 2
>>>> mirrored 600GB hard drives to create a 600GB data partition tomorrow.
>>>> But I am concerned that the 600GB new space can be quickly filled up
>>>> too.
>>>>
>>>> They have lots old files that can be archived to release space from
>>>> SBS, I think it can be up to 200GB. How do you archive them if you
>>>> are
>>>> in my position?
>>>>
>>>> Here are some solutions I can think of
>>>> - Burn them onto discs
>>>> But this can be a lot of work and discs can be scratched
>>>> - Transfer them onto a USB hard drive
>>>> But hard drives are fragile, it can be damaged. The contents on it
>>>> can be deleted or modified accidentally.
>>>> - Setup a NAS box to hold archived files
>>>> But it can be stolen or damaged.
>>>>
>>>> Any one can shed me some lights?
>>>>
>>>> Thanks
>>>> Jack
>>>
>>> Thanks Cris!
>>>
>>> Those old files that can be archived do not need to be accessed often,
>>> maybe only once every a few weeks or even longer. When they need to
>>> access them, it would be better to make them available within hours.
>>>

>

 
Reply With Quote
 
Dave Nickason [SBS MVP]
Guest
Posts: n/a

 
      12-01-2009
Charlie Russel built himself a SAN using hardware he had lying around and
Starwind iSCSI software. You might start a new thread and hope to catch
some more input from him on how to do SAN on a budget.


"Jack" <> wrote in message
news:2fefb536-88d2-46f6-a383-...
On Nov 30, 1:14 pm, "Dave Nickason [SBS MVP]"
<gwdib...@NOSPAM.frontiernet.net> wrote:
> This seems like a situation the customer should throw some pretty good
> money
> at. I would either look at a Windows Storage Server box, or an iSCSI SAN.
> Maybe put a couple of hot spare drives in there so you don't have to
> monitor
> it every day. Then use a robocopy script, 3rd party app like Beyond
> Compare, or manually archive files as they are no longer needed on the
> main
> server. Do the archive on a schedule, then do a backup or two out to
> external drives or whatever for offsite. If you have good backups of the
> data right after archiving, you won't need to back up daily or otherwise,
> until the next time you archive. You can configure the permissions so that
> only certain trusted users can access the data - if you need an archived
> file, you have to ask for it. That'll minimize the possibility of someone
> adding data without doing a new backup, or of accidentally deleting
> something.
>
> I wouldn't trust tape or shiny media for this. Aside from the annoyance of
> burning this amount of data, IMO you really can't trust it to be readable
> when you need it.
>
> "Bill Sanderson" <bill_sander...@msn.com.plugh.org> wrote in message
>
> news:EAB57E32-7942-40BD-94FE-...
>
> > How stringent are the security requirements around access to those
> > archived files? One inexpensive way to add storage (with redundancy
> > protection) to an SBS network is a Windows Home Server. Compare the
> > costs
> > and benefits of this to your NAS idea.

>
> > The WHS can't be joined to the domain, so the security model is very
> > simple--10 users. Aside from that, the ability to add very inexpensive
> > storage to the network is very useful--and that ignores the benefit you
> > might gain from workstation (or server) backup.

>
> > "Jack" <dontaskwhoiam2...@gmail.com> wrote in message
> >news:c41aef6e-38a9-4467-b95c-...
> >> On Nov 30, 11:48 am, "Cris Hanna [SBS - MVP]"
> >> <crisnospamha...@cpunospamservices.net> wrote:
> >>> When you say "archived" the real question would be how often would
> >>> accessed and how quickly would they need to get them if they did need
> >>> them.

>
> >>> --
> >>> Cris Hanna [SBS - MVP] (since 1997)
> >>> Co-Contributor, Windows Small Business Server 2008
> >>> Unleashedhttp://www.amazon.com/Windows-Small-Business-Server-Unleashed/dp/0672...
> >>> Owner, CPU Services, Belleville, IL
> >>> A Microsoft Registered Partner
> >>> ------------------------------------
> >>> MVPs do not work for Microsoft
> >>> Please do not submit questions directly to me.

>
> >>> "Jack" <dontaskwhoiam2...@gmail.com> wrote in
> >>> messagenews:71bbae03-dc81-4852-8dec-...
> >>> Hello all,

>
> >>> The client is an engineering/consulting firm. They have tons of
> >>> drawing and picture files saved on SBS. And they do not want to resize
> >>> the pictures at all. Disk quota policies are not suitable for them
> >>> either.

>
> >>> The SBS' 400GB data partition is kind of full. I will installed 2
> >>> mirrored 600GB hard drives to create a 600GB data partition tomorrow.
> >>> But I am concerned that the 600GB new space can be quickly filled up
> >>> too.

>
> >>> They have lots old files that can be archived to release space from
> >>> SBS, I think it can be up to 200GB. How do you archive them if you are
> >>> in my position?

>
> >>> Here are some solutions I can think of
> >>> - Burn them onto discs
> >>> But this can be a lot of work and discs can be scratched
> >>> - Transfer them onto a USB hard drive
> >>> But hard drives are fragile, it can be damaged. The contents on it
> >>> can be deleted or modified accidentally.
> >>> - Setup a NAS box to hold archived files
> >>> But it can be stolen or damaged.

>
> >>> Any one can shed me some lights?

>
> >>> Thanks
> >>> Jack

>
> >> Thanks Cris!

>
> >> Those old files that can be archived do not need to be accessed often,
> >> maybe only once every a few weeks or even longer. When they need to
> >> access them, it would be better to make them available within hours.


Thanks Dave!
If i have to choose, I would prefer a SAN, I will check how expensive
it is. Hot spares do not work here, because the main server has no
more hard drive slots available.

 
Reply With Quote
Reply

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are On
Pingbacks are On
Refbacks are Off


Similar Threads
Thread Thread Starter Forum Replies Last Post
How to rip DVD, convert video, audio files and burn movies to DVD disc angle009 Windows Vista Music, Pictures and Video 3 12-21-2009 12:39 PM
How to rip DVD, convert video, audio files and burn movies to DVD disc kenger Windows Vista Music, Pictures and Video 0 11-26-2009 03:19 AM
Files Remain Hidden Even though I selected show Hidden & Protected LabTechnician Windows Vista File Management 11 03-02-2008 10:08 AM
Restore Files from Vista x86 backup issues bearcat245 Windows Vista Performance 8 07-04-2007 01:24 PM
Files on D: from XP have strange user under Security. Trond Windows Vista Administration 0 02-25-2007 01:49 AM



1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59