rebuild search index

Hello,

I am thinking of rebuilding the search index. I have noticed that the search
function does not find files I know are there.

I think I know how to do it, and I gather it will take a long time.

Does anyone have any advice , suggestions, warnings before I start ?

Thanks

KK

On Mon, 10 May 2010 12:43:30 +0100, "KRK"
<> wrote:

>Hello,
>
>I am thinking of rebuilding the search index. I have noticed that the search
>function does not find files I know are there.
>
>I think I know how to do it, and I gather it will take a long time.
>
>Does anyone have any advice , suggestions, warnings before I start ?
>
>Thanks
>
>KK

It's not an indexing problem per se, it's a design issue. The Vista
search facility is terrible. The worst feature is that MS decided in
advance is that certain locations and file types should not even be
searched.

Install Agent Ransack. Then you can shut off the VIsta search indexer
to save a little performance too. Best of all, AR finds files reliably
with no built in exclusions.

http://www.mythicsoft.com/page.aspx?...sack&page=home

Hi, KK.

I agree with Bob: It's a design issue. :>(

Indexing Options tells me I have "3,757,135 items indexed" and "Indexing
complete". But when I search for "KK" or "gather" (one word in your post),
I get only a single hit for each - and neither hit has anything to do with
your newsgroup post.

To make it work the way it should for us, Microsoft (or somebody) would have
to write an "IFilter" that lets the Search service index our .eml and .nws
files. And Microsoft hasn't bothered to do that. :>(

When I look in Indexing Options | Advanced | File Types, for the .eml
extension it tells me, "Registered IFilter is not found". Ditto for .nws.
And when I ask it to index .pub files - for the Rotary newsletters I
prepared with Microsoft Publisher - it warns me that it will take a long
time to rebuild my Index. I've let it start the rebuild; it's up to 12,309
items so far. As I recall, the last several times I tried this, it STILL
couldn't find text in my .pub files when it finished rebuilding. And it
still doesn't find anything in emails or newsgroup posts.

With my 3-year-old AMD Athlon 64 X2 5000+ CPU, 4 GB PC-6400 RAM, and 3 SATA
II HDDs, Win7 Ultimate x64 can rebuild the index overnight, or in about 3
days of normal use, working in the background while I work in the
foreground.

RC
--
R. C. White, CPA
San Marcos, TX

Microsoft Windows MVP
Windows Live Mail 2009 (14.0.8089.0726) in Win7 Ultimate x64)

"KRK" <> wrote in message
news:#...
> Hello,
>
> I am thinking of rebuilding the search index. I have noticed that the
> search function does not find files I know are there.
>
> I think I know how to do it, and I gather it will take a long time.
>
> Does anyone have any advice , suggestions, warnings before I start ?
>
> Thanks
>
> KK

On 10/05/2010 7:20 AM, +Bob+ wrote:

> It's not an indexing problem per se, it's a design issue. The Vista
> search facility is terrible. The worst feature is that MS decided in
> advance is that certain locations and file types should not even be
> searched.
>
> Install Agent Ransack. Then you can shut off the VIsta search indexer
> to save a little performance too. Best of all, AR finds files reliably
> with no built in exclusions.
>
> http://www.mythicsoft.com/page.aspx?...sack&page=home

Just what I need, thx. You can tell Windows to search all/any locations
though so are you sure it always excludes certain locations?

On Mon, 10 May 2010 11:02:54 -0500, "R. C. White" <>
wrote:

>Indexing Options tells me I have "3,757,135 items indexed" and "Indexing
>complete". But when I search for "KK" or "gather" (one word in your post),
>I get only a single hit for each - and neither hit has anything to do with
>your newsgroup post.
>
>To make it work the way it should for us, Microsoft (or somebody) would have
>to write an "IFilter" that lets the Search service index our .eml and .nws
>files. And Microsoft hasn't bothered to do that. :>(
>
>When I look in Indexing Options | Advanced | File Types, for the .eml
>extension it tells me, "Registered IFilter is not found". Ditto for .nws.

Hello R. C.,

This dialog should show simply "MIME" for both file types. I don't know
why yours does not. On my PC running Vista Home Basic, both EML and NWS
files are indexed and content searches on them work fine. I did nothing
special to allow this. Searching WLM files also works as expected on all
other Vista systems that I have seen.

I wonder if you had beta versions of WLM installed at some point. If so,
they may be the culprit.

Doug M. in NJ

KRK wrote:
> Hello,
>
> I am thinking of rebuilding the search index. I have noticed that the
> search function does not find files I know are there.
>
> I think I know how to do it, and I gather it will take a long time.
>
> Does anyone have any advice , suggestions, warnings before I start ?
>

You should go to Control Panel/Indexing Options and find out what
folders are being indexed. If the folder is not in the list, then no
files in the folder are being indexed.

In order to find any file on a drive and the file has not been indexed,
then you must use the Advanced Search (Windows key+F-key) that brings up
the Advanced Search window.

You can then check mark on 'include non-indexed, hidden and system
files', which will make 'search' search all locations,otherwise, the
search is only going to search indexed locations.

RC,

You can get WDS to search the .eml & .nws pretty easily. They are just text
files.
See http://support.microsoft.com/kb/969165

But by default, the search indexer excludes /AppData, under which the WLM
data usually resides.
You can either have this folder indexed, or move your message store to a
different location, which is indexed.




--
Dave N.
MS-MVP (Mail)
Windows 7 Ultimate
http://download.live.com/wlmail



"R. C. White" <> wrote in message
news:eYM2#...
> Hi, KK.
>
> I agree with Bob: It's a design issue. :>(
>
> Indexing Options tells me I have "3,757,135 items indexed" and "Indexing
> complete". But when I search for "KK" or "gather" (one word in your
> post), I get only a single hit for each - and neither hit has anything to
> do with your newsgroup post.
>
> To make it work the way it should for us, Microsoft (or somebody) would
> have to write an "IFilter" that lets the Search service index our .eml and
> .nws files. And Microsoft hasn't bothered to do that. :>(
>
> When I look in Indexing Options | Advanced | File Types, for the .eml
> extension it tells me, "Registered IFilter is not found". Ditto for .nws.
> And when I ask it to index .pub files - for the Rotary newsletters I
> prepared with Microsoft Publisher - it warns me that it will take a long
> time to rebuild my Index. I've let it start the rebuild; it's up to
> 12,309 items so far. As I recall, the last several times I tried this, it
> STILL couldn't find text in my .pub files when it finished rebuilding.
> And it still doesn't find anything in emails or newsgroup posts.
>
> With my 3-year-old AMD Athlon 64 X2 5000+ CPU, 4 GB PC-6400 RAM, and 3
> SATA II HDDs, Win7 Ultimate x64 can rebuild the index overnight, or in
> about 3 days of normal use, working in the background while I work in the
> foreground.
>
> RC
> --
> R. C. White, CPA
> San Marcos, TX
>
> Microsoft Windows MVP
> Windows Live Mail 2009 (14.0.8089.0726) in Win7 Ultimate x64)
>
> "KRK" <> wrote in message
> news:#...
>> Hello,
>>
>> I am thinking of rebuilding the search index. I have noticed that the
>> search function does not find files I know are there.
>>
>> I think I know how to do it, and I gather it will take a long time.
>>
>> Does anyone have any advice , suggestions, warnings before I start ?
>>
>> Thanks
>>
>> KK
>

Dave" <> wrote in message
news:#...
> RC,
>
> You can get WDS to search the .eml & .nws pretty easily. They are just
> text files.
> See http://support.microsoft.com/kb/969165
>
> But by default, the search indexer excludes /AppData, under which the WLM
> data usually resides.
> You can either have this folder indexed, or move your message store to a
> different location, which is indexed.
************************************************** *******************
How can I have this folder Indexed ?






>
>
>
>
> --
> Dave N.
> MS-MVP (Mail)
> Windows 7 Ultimate
> http://download.live.com/wlmail
>
>
>
> "R. C. White" <> wrote in message
> news:eYM2#...
>> Hi, KK.
>>
>> I agree with Bob: It's a design issue. :>(
>>
>> Indexing Options tells me I have "3,757,135 items indexed" and "Indexing
>> complete". But when I search for "KK" or "gather" (one word in your
>> post), I get only a single hit for each - and neither hit has anything to
>> do with your newsgroup post.
>>
>> To make it work the way it should for us, Microsoft (or somebody) would
>> have to write an "IFilter" that lets the Search service index our .eml
>> and .nws files. And Microsoft hasn't bothered to do that. :>(
>>
>> When I look in Indexing Options | Advanced | File Types, for the .eml
>> extension it tells me, "Registered IFilter is not found". Ditto for
>> .nws. And when I ask it to index .pub files - for the Rotary newsletters
>> I prepared with Microsoft Publisher - it warns me that it will take a
>> long time to rebuild my Index. I've let it start the rebuild; it's up to
>> 12,309 items so far. As I recall, the last several times I tried this,
>> it STILL couldn't find text in my .pub files when it finished rebuilding.
>> And it still doesn't find anything in emails or newsgroup posts.
>>
>> With my 3-year-old AMD Athlon 64 X2 5000+ CPU, 4 GB PC-6400 RAM, and 3
>> SATA II HDDs, Win7 Ultimate x64 can rebuild the index overnight, or in
>> about 3 days of normal use, working in the background while I work in the
>> foreground.
>>
>> RC
>> --
>> R. C. White, CPA
>> San Marcos, TX
>>
>> Microsoft Windows MVP
>> Windows Live Mail 2009 (14.0.8089.0726) in Win7 Ultimate x64)
>>
>> "KRK" <> wrote in message
>> news:#...
>>> Hello,
>>>
>>> I am thinking of rebuilding the search index. I have noticed that the
>>> search function does not find files I know are there.
>>>
>>> I think I know how to do it, and I gather it will take a long time.
>>>
>>> Does anyone have any advice , suggestions, warnings before I start ?
>>>
>>> Thanks
>>>
>>> KK
>>

Control Panel > Indexing Options > Modify > Show all locations > Change
selected locations

Despite the negative groupthink, WDS works well for me.


"FDLeyda" <fdleyda@no_reply.com> wrote in message
news:#i$...
> Dave" <> wrote in message
> news:#...
>> RC,
>>
>> You can get WDS to search the .eml & .nws pretty easily. They are
>> just text files.
>> See http://support.microsoft.com/kb/969165
>>
>> But by default, the search indexer excludes /AppData, under which the
>> WLM data usually resides.
>> You can either have this folder indexed, or move your message store
>> to a different location, which is indexed.
> ************************************************** *******************
> How can I have this folder Indexed ?

Hi, Dave.

No joy! :>(

That KB article is dated last August, just about the time I installed Win7
RTM. I've tried that fix more than once - even have the .reg file saved (as
a .txt file) for reference and possible future use. (Among the other
confusing comments in that KB is the reference to "Windows Live Mail Version
3".)

My /AppData folder IS included in the search. But that shouldn't matter,
should it? While much WLM data is stored there, the actual .eml and .nws
message files are stored in the Message Store - which I've relocated on
dedicated Drive H:., and included in the Search.

> You can get WDS to search the .eml & .nws pretty easily.

Is WDS (Windows Desktop Search) the same as the Search built into Win7? The
one I get when I press the Start button and type in a search term? Or am I
confusing different search tools? How do I access WDS in Win7?

RC
--
R. C. White, CPA
San Marcos, TX

Microsoft Windows MVP
Windows Live Mail 2009 (14.0.8089.0726) in Win7 Ultimate x64)

"Dave" <> wrote in message
news:#...
> RC,
>
> You can get WDS to search the .eml & .nws pretty easily. They are just
> text files.
> See http://support.microsoft.com/kb/969165
>
> But by default, the search indexer excludes /AppData, under which the WLM
> data usually resides.
> You can either have this folder indexed, or move your message store to a
> different location, which is indexed.
>
>
>
>
> --
> Dave N.
> MS-MVP (Mail)
> Windows 7 Ultimate
> http://download.live.com/wlmail
>
> "R. C. White" <> wrote in message
> news:eYM2#...
>> Hi, KK.
>>
>> I agree with Bob: It's a design issue. :>(
>>
>> Indexing Options tells me I have "3,757,135 items indexed" and "Indexing
>> complete". But when I search for "KK" or "gather" (one word in your
>> post), I get only a single hit for each - and neither hit has anything to
>> do with your newsgroup post.
>>
>> To make it work the way it should for us, Microsoft (or somebody) would
>> have to write an "IFilter" that lets the Search service index our .eml
>> and .nws files. And Microsoft hasn't bothered to do that. :>(
>>
>> When I look in Indexing Options | Advanced | File Types, for the .eml
>> extension it tells me, "Registered IFilter is not found". Ditto for
>> .nws. And when I ask it to index .pub files - for the Rotary newsletters
>> I prepared with Microsoft Publisher - it warns me that it will take a
>> long time to rebuild my Index. I've let it start the rebuild; it's up to
>> 12,309 items so far. As I recall, the last several times I tried this,
>> it STILL couldn't find text in my .pub files when it finished rebuilding.
>> And it still doesn't find anything in emails or newsgroup posts.
>>
>> With my 3-year-old AMD Athlon 64 X2 5000+ CPU, 4 GB PC-6400 RAM, and 3
>> SATA II HDDs, Win7 Ultimate x64 can rebuild the index overnight, or in
>> about 3 days of normal use, working in the background while I work in the
>> foreground.
>>
>> RC
>>
>> "KRK" <> wrote in message
>> news:#...
>>> Hello,
>>>
>>> I am thinking of rebuilding the search index. I have noticed that the
>>> search function does not find files I know are there.
>>>
>>> I think I know how to do it, and I gather it will take a long time.
>>>
>>> Does anyone have any advice , suggestions, warnings before I start ?
>>>
>>> Thanks
>>>
>>> KK