Transferring User Data

Hi

Is there a way I can transfer data from one user's account to another user's
account? For example, User A is leaving the office soon. User B will be
replacing her then. I have already created a new user account for User B.
Once user A has left, all her documents, files and folders must be
transferred to User B, including User A's Shared Folder Security schedule.
But User A's account must not be deleted as all her emails will be forwarded
to User B. Is there an easier way I can achieve this? Please remember that,
in effect, User A must be replaced by User B everywhere.

I am not sure if it will work this way.. Is it possible for me to delete
User B's account (after User A has left) and then edit User A's account with
User B's information? Will that update the details of User A with User B
everywhere? And User A's emails can be set to be forwarded to User B on the
POP3 server. Is that a good idea? Any better suggestions? Any help will be
highly appreciated. Thanks!

Hello Saajan,

Thank you for posting in the SBS newsgroup.

According to your description, I understand that you would like to transfer
all data from one user's account to another user's account. If I have
misunderstood your concern, please don't hesitate to let me know.

Consider your current condition, if the client has installed the Windows
XP, we strongly recommend you refer to the below KB article to use the
Files and Settings Transfer Wizard:

293118 HOW TO: Use Files and Settings Transfer Wizard in Windows XP
http://support.microsoft.com/?id=293118

Step-by-Step Guide to Migrating Files and Settings
http://www.microsoft.com/technet/pro.../mgrtfset.mspx

I am appreciated your time and cooperation. If anything is unclear, please
feel free to let me know. I am looking forward to hearing from you.

Best regards,

Nathan Liu (MSFT)
Microsoft CSS Online Newsgroup Support

Get Secure! - www.microsoft.com/security
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--------------------
>Thread-Topic: Transferring User Data
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>From: =?Utf-8?B?U2FhamFu?= <>
>Subject: Transferring User Data
>Date: Thu, 18 Aug 2005 08:28:53 -0700
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>Hi
>
>Is there a way I can transfer data from one user's account to another
user's
>account? For example, User A is leaving the office soon. User B will be
>replacing her then. I have already created a new user account for User B.
>Once user A has left, all her documents, files and folders must be
>transferred to User B, including User A's Shared Folder Security schedule.
>But User A's account must not be deleted as all her emails will be
forwarded
>to User B. Is there an easier way I can achieve this? Please remember
that,
>in effect, User A must be replaced by User B everywhere.
>
>I am not sure if it will work this way.. Is it possible for me to delete
>User B's account (after User A has left) and then edit User A's account
with
>User B's information? Will that update the details of User A with User B
>everywhere? And User A's emails can be set to be forwarded to User B on
the
>POP3 server. Is that a good idea? Any better suggestions? Any help will be
>highly appreciated. Thanks!
>

In news:B53C8845-A3ED-4AEC-841B-,
Saajan <> typed:
> Hi
>
> Is there a way I can transfer data from one user's account to another
> user's account? For example, User A is leaving the office soon. User
> B will be replacing her then. I have already created a new user
> account for User B. Once user A has left, all her documents, files
> and folders must be transferred to User B, including User A's Shared
> Folder Security schedule. But User A's account must not be deleted as
> all her emails will be forwarded to User B. Is there an easier way I
> can achieve this? Please remember that, in effect, User A must be
> replaced by User B everywhere.
>
> I am not sure if it will work this way.. Is it possible for me to
> delete User B's account (after User A has left) and then edit User
> A's account with User B's information? Will that update the details
> of User A with User B everywhere? And User A's emails can be set to
> be forwarded to User B on the POP3 server. Is that a good idea? Any
> better suggestions? Any help will be highly appreciated. Thanks!

What I'd do is this:

1. On the server, copy user A's home directory to user B's home directory
(and make sure the NTFS permissions are set properly). I'm presuming all
user A's data is on the server, and is not in the profile folder (I
recommend folder redirection in any case).
2. Grant user B rights to open user A's mailbox (full mailbox access,
granted in ADUC)
3. Set up user B so that he or she opens user A's mailbox in Outlook as a
secondary mailbox
4. Remove user A from any mail-enabled groups on the server

I'd still have mail go to user A, because user B can see that mail...unless
this is not desired. In that case, change user A's default SMTP address to
something bogus () and add the actual SMTP
address to user B's mailbox. The downside is that user B won't be able to
tell which mail was sent to which address easily, without using Outlook
rules.

When you're done and user B has copied over anything from user A's mailbox
that is needed, take the permissions away and hide user A's mailbox for a
bit. Then, after some reasonable period of time, delete user A's
account/mailbox.

I tend to prefer this over 'rename user A to user B' as I find it easier
than modifying an existing account, and the new user gets a clean setup.
Just my two cents.

Hi

Thanks for your reply. I will try that out. But User B also needs to have
all the privileges of User A, like her access rights on the shared drive,
etc. How do I achieve this? Thanks!


"Lanwench [MVP - Exchange]" wrote:

>
>
> In news:B53C8845-A3ED-4AEC-841B-,
> Saajan <> typed:
> > Hi
> >
> > Is there a way I can transfer data from one user's account to another
> > user's account? For example, User A is leaving the office soon. User
> > B will be replacing her then. I have already created a new user
> > account for User B. Once user A has left, all her documents, files
> > and folders must be transferred to User B, including User A's Shared
> > Folder Security schedule. But User A's account must not be deleted as
> > all her emails will be forwarded to User B. Is there an easier way I
> > can achieve this? Please remember that, in effect, User A must be
> > replaced by User B everywhere.
> >
> > I am not sure if it will work this way.. Is it possible for me to
> > delete User B's account (after User A has left) and then edit User
> > A's account with User B's information? Will that update the details
> > of User A with User B everywhere? And User A's emails can be set to
> > be forwarded to User B on the POP3 server. Is that a good idea? Any
> > better suggestions? Any help will be highly appreciated. Thanks!
>
> What I'd do is this:
>
> 1. On the server, copy user A's home directory to user B's home directory
> (and make sure the NTFS permissions are set properly). I'm presuming all
> user A's data is on the server, and is not in the profile folder (I
> recommend folder redirection in any case).
> 2. Grant user B rights to open user A's mailbox (full mailbox access,
> granted in ADUC)
> 3. Set up user B so that he or she opens user A's mailbox in Outlook as a
> secondary mailbox
> 4. Remove user A from any mail-enabled groups on the server
>
> I'd still have mail go to user A, because user B can see that mail...unless
> this is not desired. In that case, change user A's default SMTP address to
> something bogus () and add the actual SMTP
> address to user B's mailbox. The downside is that user B won't be able to
> tell which mail was sent to which address easily, without using Outlook
> rules.
>
> When you're done and user B has copied over anything from user A's mailbox
> that is needed, take the permissions away and hide user A's mailbox for a
> bit. Then, after some reasonable period of time, delete user A's
> account/mailbox.
>
> I tend to prefer this over 'rename user A to user B' as I find it easier
> than modifying an existing account, and the new user gets a clean setup.
> Just my two cents.
>
>
>
>

In news:5C799D9A-6D2A-4DCC-82C4-,
Saajan <> typed:
> Hi
>
> Thanks for your reply. I will try that out. But User B also needs to
> have all the privileges of User A, like her access rights on the
> shared drive, etc. How do I achieve this? Thanks!

I usually create new users by going to ADUC, drilling down to the OU where
the user accounts are, and right-clicking/copying an existing user. The new
user will have the same privileges, for the most part, and the same settings
(home directory, login script, roaming profile path, etc).

If not, just add user B to the groups you've assigned permissions to. Always
use groups for permissions (outside of home directories) - not individual
users. Makes life a lot easier.
>
>
> "Lanwench [MVP - Exchange]" wrote:
>
>>
>>
>> In news:B53C8845-A3ED-4AEC-841B-,
>> Saajan <> typed:
>>> Hi
>>>
>>> Is there a way I can transfer data from one user's account to
>>> another user's account? For example, User A is leaving the office
>>> soon. User B will be replacing her then. I have already created a
>>> new user account for User B. Once user A has left, all her
>>> documents, files and folders must be transferred to User B,
>>> including User A's Shared Folder Security schedule. But User A's
>>> account must not be deleted as all her emails will be forwarded to
>>> User B. Is there an easier way I can achieve this? Please remember
>>> that, in effect, User A must be replaced by User B everywhere.
>>>
>>> I am not sure if it will work this way.. Is it possible for me to
>>> delete User B's account (after User A has left) and then edit User
>>> A's account with User B's information? Will that update the details
>>> of User A with User B everywhere? And User A's emails can be set to
>>> be forwarded to User B on the POP3 server. Is that a good idea? Any
>>> better suggestions? Any help will be highly appreciated. Thanks!
>>
>> What I'd do is this:
>>
>> 1. On the server, copy user A's home directory to user B's home
>> directory (and make sure the NTFS permissions are set properly). I'm
>> presuming all user A's data is on the server, and is not in the
>> profile folder (I recommend folder redirection in any case).
>> 2. Grant user B rights to open user A's mailbox (full mailbox access,
>> granted in ADUC)
>> 3. Set up user B so that he or she opens user A's mailbox in Outlook
>> as a secondary mailbox
>> 4. Remove user A from any mail-enabled groups on the server
>>
>> I'd still have mail go to user A, because user B can see that
>> mail...unless this is not desired. In that case, change user A's
>> default SMTP address to something bogus
>> () and add the actual SMTP address to
>> user B's mailbox. The downside is that user B won't be able to tell
>> which mail was sent to which address easily, without using Outlook
>> rules.
>>
>> When you're done and user B has copied over anything from user A's
>> mailbox that is needed, take the permissions away and hide user A's
>> mailbox for a bit. Then, after some reasonable period of time,
>> delete user A's account/mailbox.
>>
>> I tend to prefer this over 'rename user A to user B' as I find it
>> easier than modifying an existing account, and the new user gets a
>> clean setup. Just my two cents.