Can an Exchange Account and Mailbox be created seperate from SBS?

Discussion in 'Windows Small Business Server' started by Jonathan, Dec 27, 2004.

  1. Jonathan

    Jonathan Guest

    I know this question may be dumb, but...

    Is it possible to add email accounts (login, password, and mailbox) that are
    not SBS users and don't count toward SBS license limit?

    We have a few people in the field who never use any of the server resources
    but we would like to move their email accounts (which are currently hosted on
    our ISP's mail server) onto our SBS Exchange Server.

    If I add a user account through AD (users & computers) but do not make them
    SBS users will this work? Do I need to by SBS licenses for them to use
    Exchange Server (connecting with outlook express (POP3) or through HTTP
    (outlook web access))? Any other suggestions or thoughts? Help would be
    greatly appreciated.
    Jonathan, Dec 27, 2004
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  2. Their is no distinction between an SBS user and an Active Directory account.
    However with SBS Server 2003 you can have "device" licences or "user"

    From the Microsoft site:

    "The number of Windows Small Business Server 2003 CALs required equals the
    maximum number of users or devices that may simultaneously access or use the
    server software installed on a particular server. The Windows Small Business
    Server 2003 CALs that you purchase are designated for use exclusively with a
    particular server."

    At my home/office have about 20 accounts/mailboxes on a 5 user licence
    because most of users are external POP3 or RPC-Outlook clients. There are
    never more than 3 or 4 authenticated at the same time.
    Steve Bruce, mct, Dec 27, 2004
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  3. No questions are dumb, if the answer is important to you!

    For simplicity sake, you are not restricted in terms of how many user
    accounts you create -- only in how many are logged in simultaneously. So you
    may have 10 CALs, but create 25 user accounts. That's fine! Using user CALS,
    any combination of 10 userrs at a time can log in. And SBS actually has a
    bit of a fusge factor built in, meaning that user #11 may or may not be able
    to log in.
    Kevin Weilbacher [SBS-MVP], Dec 28, 2004
  4. Jonathan

    Henry Craven Guest

    Jonathan, you can create Accounts in SBS that do may use CALs ( such as
    generic mail accounts [email protected] [email protected] Accounts @... ) as they are
    generic accounts that no one actually logs onto. You're not limited to
    the number of Accounts or Mailboxes you create.

    SBS Licensing is essentially about Authentication. If a user or service
    Authenticates to the SBServer it must be covered by a license, either
    User or Device. ( Hence member servers consume a CAL in authenticating
    in connecting to the SBS Domain Controller )

    Your remote users would Authenticate to the SBServer to access their
    e'mail and so would require SBS CALs. ( how they connect, LAN, VPN, HTTP
    etc... or how many of the services provided on the SBServer is not the
    issue. )
    Henry Craven, Dec 28, 2004
  5. that's not actually correct Kev.

    'user' CALs are labels which get stuck to the foreheads of 'users', you can
    define as many users as you like but if they authenticate against SBS _once_
    that label is permanently (except for one time transfer rights) attached to
    that forehead.

    Device CALs are similar, but they get stuck to 'devices'.

    There are NO 'simultaneous connection' rights on SBS2003.

    SuperGumby [SBS MVP], Dec 28, 2004
  6. Well, dang it all ... you're right, and I was apparently sitting in la-la
    land ... Christmas hangover??

    Kevin Weilbacher [SBS-MVP]
    "The days pass by so quickly now, the nights are seldom long"

    Kevin Weilbacher [SBS-MVP], Dec 28, 2004
  7. SO OK, where do we go with this?

    CompanyA has a user, let's call him AUser, and assign him a SBS 'user' CAL.
    The SBS user CAL was transferred from a previous user so cannot be
    transferred again. AUser leaves CompanyA and starts work at CompanyB, which
    coincidentally has a SBS.

    CompanyA have allocated all their original five 'flexible' and five
    additional user CALs and employ someone to replace AUser, let's call her
    BUser. They need to purchase a SBS CAL to cover this new employee (well,
    actually, they have to purchase another 5 pack).

    What is the license status of AUser when connected to the SBS at CompanyB?

    Licensing is stuffed. MS should fix it. It's always been stuffed and I don't
    expect a remedy any time soon.

    SuperGumby [SBS MVP], Dec 28, 2004
  8. Jonathan

    TOP Guest

    Whoah! So a company with high turnover, but that wanted to use User CALs is
    expected to purchase new CALs for employees that may not be there in three
    weeks? If I create a few accounts to test my planned migration, I've
    permanently burned that CAL (or more accurately, I've burned the one-time

    BTW, how does this one-time transfer work? If I delete a user and create a
    new one, how do I tell SBS that I want to transfer the first user's CAL?

    Hope I'm not hijacking the thread. (FWIW, my understanding is that anyone
    who authenticates needs a CAL, so if you have people logging in just for
    email you'd need a CAL for them.)
    TOP, Dec 29, 2004
  9. Jonathan

    Henry Craven Guest

    No, that's not the idea at all.

    Remember that SBS licensing is only minimally enforced via systems use
    of the concurrent authentications/connections count. The rest if the
    compliance is really one of "Ethical Use" in accordance with
    the -spirit- of the license. - The User/Device license Assignment is
    after all what -you- decide on and write on that piece of paper that
    came with the licenses and filed away for the BSA taskforce when they
    come knocking down your door in the middle of the night. ...You did
    write up your license assignments didn't you ?

    The idea of a once only transfer is so that you don't ( as so many
    mooted when 2003 was released ) switch licenses between existing
    employees, so that you say Sally is in the office currently and I assign
    the license to her, John is in in the afternoon while Sally is off, so I
    assign it to him. When Sally comes back in tomorrow morning I'll re-
    assign it to her. ( in that case you'd either use a device license on
    the machine they both share, or have a CAL for each.

    I think it goes without saying that if a person leaves the company's
    employ that CAL can be re-assigned to another permanent employee.

    The same thing goes with Device User CAL switching. ( With SA you get a
    chance on renewal to switch between Device/User CAL assignment ) but you
    can't say that when the office closes for the night or weekend all
    office Device CALs get re-assigned as User CALs so the employees can log
    on from home, and then back to device CALS when the Office opens in the

    I think it's advisable to not get lost in the legalese, and go with
    common sense and the spirit of the agreement.
    Henry Craven, Dec 29, 2004
  10. Jonathan

    adol7 Guest

    Does anyone know or has actually tested whether or not the license limit is
    I haven't hit my max yet in my licenses, but being curious, I tried loggin
    in with more OWA logins than licenses, and it seemed they all logged in fine.
    I saw a warning in Event Viewer that I was approaching my limit, but no
    actual denial of access. I don't intend to abuse the licensing, but if a new
    employee pushes us over our limit, I'd like to know if it'd work temporarily
    in case I were stuck in the odd predicament of having the licenses on order
    (not in time). And I'm not about to spend $500-2000 on a new pack if that
    new employee is hired & fired in the first week. I'm amazed how much
    information I can find about how the device/user cals work, but nothing on
    what happens when you reach your max.
    adol7, Mar 23, 2005
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