emails on outlook personal folder to exchange

Discussion in 'Windows Small Business Server' started by joe2252, Aug 30, 2005.

  1. joe2252

    joe2252 Guest

    We have upgraded our workgroup computers to SBS2003. We would like to use
    exchange server for our mails. Currently all the emails are on outlook
    personal folder on local computer. How do we get those emails transferred to
    exchange server.

    Thank you in advance.
     
    joe2252, Aug 30, 2005
    #1
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  2. I recommend doing this in your own mail profile first to familiarize you
    with the procedure:

    - In Control Panel -> Mail, click "view or change" to see if the Exchanage
    Server service is listed in your mail profile. If not, click Add to run the
    wizard to add Exchange Server to connect Outlook to your server mailbox.
    - In the same place, click "view or change" and switch the "Deliver new
    e-mail to" box from your existing PST to your server mailbox.
    - In Outlook, view the Folder List. At the top, you should see an entry for
    Mailbox - Username. Select that and click File -> Import and Export. Run
    the wizard to import the contents of your PST into the same folders in your
    server mailbox.
    - Check the server mailbox to assure yourself that everything transferred
    over OK.
    - R-click the PST (below the Mailbox in the Folder List) and select Close.
    Move or rename the PST to prevent its accidental use. Once you're sure
    everything's working OK with the server mailbox, you can delete the PST and
    delete the personal folders service from the mail profile.


    There are ways to automate this, such as using exmerge to import the PST
    data into the server mailboxes. Those might be worth looking into depending
    on how many users you're migrating.
     
    Dave Nickason [SBS MVP], Aug 30, 2005
    #2
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  3. HI,

    Thanks for using SBS newsgroup. Dave thanks a lot for your updates.

    Issue description:
    ===========

    I understand that you want to transfer your emails on local client computer
    to mailbox store on Exchange server.

    Analyzing and suggestions:
    ============

    Generally speaking, it should be a outlook issue, we can use exmerge to
    export the PST files to a new Exchange mailbox. I suggest you first refer
    to Dave's suggestion then you can refer to the article below to use exmerge
    to migrate the personal folder, if you want to migrate a lot of users:

    To use Exmerge, please visit:
    http://www.microsoft.com/downloads/details.aspx?familyid=429163ec-dcdf-47dc-
    96da-1c12d67327d5&displaylang=en

    For your convenience, I would like to give you an article to backup and
    restore your personal PST files:

    287070 How to back up, to restore, or to move Outlook 2002 data in Outlook
    2002
    http://support.microsoft.com/?id=287070

    More info:
    ===========

    New feature on Exchange 2003 and outlook 2003
    http://www.microsoft.com/technet/prodtechnol/exchange/guides/E2k3ClientAccGu
    ide/e5a310c4-b495-44f8-9b4c-63301f06eeb4.mspx

    Please feel free to use this newsgroup. I will be glad to help you.



    Best regards,

    Charles Yang (MSFT)

    Microsoft CSS Online Newsgroup Support

    Get Secure! - www.microsoft.com/security

    ======================================================
    This newsgroup only focuses on SBS technical issues. If you have issues
    regarding other Microsoft products, you'd better post in the corresponding
    newsgroups so that they can be resolved in an efficient and timely manner.
    You can locate the newsgroup here:
    http://www.microsoft.com/communities/newsgroups/en-us/default.aspx

    When opening a new thread via the web interface, we recommend you check the
    "Notify me of replies" box to receive e-mail notifications when there are
    any updates in your thread. When responding to posts via your newsreader,
    please "Reply to Group" so that others may learn and benefit from your
    issue.

    Microsoft engineers can only focus on one issue per thread. Although we
    provide other information for your reference, we recommend you post
    different incidents in different threads to keep the thread clean. In doing
    so, it will ensure your issues are resolved in a timely manner.

    For urgent issues, you may want to contact Microsoft CSS directly. Please
    check http://support.microsoft.com for regional support phone numbers.

    Any input or comments in this thread are highly appreciated.
    ======================================================
    This posting is provided "AS IS" with no warranties, and confers no rights.


    =====================================================
    When responding to posts, please "Reply to Group" via your newsreader so
    that others may learn and benefit from your issue.
    =====================================================

    This posting is provided "AS IS" with no warranties, and confers no rights.

    --------------------
    | From: "Dave Nickason [SBS MVP]" <>
    | References: <>
    | Subject: Re: emails on outlook personal folder to exchange
    | Date: Mon, 29 Aug 2005 21:27:44 -0400
    | Lines: 35
    | X-Priority: 3
    | X-MSMail-Priority: Normal
    | X-Newsreader: Microsoft Outlook Express 6.00.2900.2670
    | X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.2670
    | X-RFC2646: Format=Flowed; Original
    | Message-ID: <>
    | Newsgroups: microsoft.public.windows.server.sbs
    | NNTP-Posting-Host: 65-37-58-169.nrp4fair.roc.ny.frontiernet.net
    65.37.58.169
    | Path: TK2MSFTNGXA01.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP10.phx.gbl
    | Xref: TK2MSFTNGXA01.phx.gbl microsoft.public.windows.server.sbs:148956
    | X-Tomcat-NG: microsoft.public.windows.server.sbs
    |
    | I recommend doing this in your own mail profile first to familiarize you
    | with the procedure:
    |
    | - In Control Panel -> Mail, click "view or change" to see if the
    Exchanage
    | Server service is listed in your mail profile. If not, click Add to run
    the
    | wizard to add Exchange Server to connect Outlook to your server mailbox.
    | - In the same place, click "view or change" and switch the "Deliver new
    | e-mail to" box from your existing PST to your server mailbox.
    | - In Outlook, view the Folder List. At the top, you should see an entry
    for
    | Mailbox - Username. Select that and click File -> Import and Export.
    Run
    | the wizard to import the contents of your PST into the same folders in
    your
    | server mailbox.
    | - Check the server mailbox to assure yourself that everything transferred
    | over OK.
    | - R-click the PST (below the Mailbox in the Folder List) and select
    Close.
    | Move or rename the PST to prevent its accidental use. Once you're sure
    | everything's working OK with the server mailbox, you can delete the PST
    and
    | delete the personal folders service from the mail profile.
    |
    |
    | There are ways to automate this, such as using exmerge to import the PST
    | data into the server mailboxes. Those might be worth looking into
    depending
    | on how many users you're migrating.
    |
    | | > We have upgraded our workgroup computers to SBS2003. We would like to
    use
    | > exchange server for our mails. Currently all the emails are on outlook
    | > personal folder on local computer. How do we get those emails
    transferred
    | > to
    | > exchange server.
    | >
    | > Thank you in advance.
    |
    |
    |
     
    Charles Yang [MSFT], Aug 30, 2005
    #3
  4. joe2252

    joe2252 Guest

    Hi Charles
    Thank you for that. Since you are the expert here is another challenge:
    I got this email from one of the users regarding centralising emails. He
    wrote "

    The purpose is to centralise incoming email from set email addresses to
    identify correct streaming of incoming emails. Emails sent from
    would identify as abc project enquiry and tehn disperse this to few people
    who are working on abc project. This would allow to track enquiries and
    response on time."

    What would be the solution, would SBS do that or any 3rd party software??
    Thanking you.
    Joe



     
    joe2252, Aug 30, 2005
    #4
  5. HI Joe,

    Thanks for updates.

    From your description, can I assume that you want to set rules to routing
    special emails only to some group of users.

    In order to complete this purpose, we should first know how is your email
    server setting, if you are using a POP3 connector to receive external
    emails and emails is sent to a global mailbox or a user mailbox.

    1. Add a distribution group on server management then add all the project
    user to this distribution group.
    2. Open POP3 managements, add the proper ISP mailbox.
    3. Then set user's mailbox to be .
    4. Route them to the distribution group, you just create.

    Hope the above information helpful, if the scenario I describe is not your
    current situation please feel free to let me know. I will be of further
    assistance.



    Best regards,

    Charles Yang (MSFT)

    Microsoft CSS Online Newsgroup Support

    Get Secure! - www.microsoft.com/security

    ======================================================
    This newsgroup only focuses on SBS technical issues. If you have issues
    regarding other Microsoft products, you'd better post in the corresponding
    newsgroups so that they can be resolved in an efficient and timely manner.
    You can locate the newsgroup here:
    http://www.microsoft.com/communities/newsgroups/en-us/default.aspx

    When opening a new thread via the web interface, we recommend you check the
    "Notify me of replies" box to receive e-mail notifications when there are
    any updates in your thread. When responding to posts via your newsreader,
    please "Reply to Group" so that others may learn and benefit from your
    issue.

    Microsoft engineers can only focus on one issue per thread. Although we
    provide other information for your reference, we recommend you post
    different incidents in different threads to keep the thread clean. In doing
    so, it will ensure your issues are resolved in a timely manner.

    For urgent issues, you may want to contact Microsoft CSS directly. Please
    check http://support.microsoft.com for regional support phone numbers.

    Any input or comments in this thread are highly appreciated.
    ======================================================
    This posting is provided "AS IS" with no warranties, and confers no rights.


    =====================================================
    When responding to posts, please "Reply to Group" via your newsreader so
    that others may learn and benefit from your issue.
    =====================================================

    This posting is provided "AS IS" with no warranties, and confers no rights.

    --------------------
    | Thread-Topic: emails on outlook personal folder to exchange
    | thread-index: AcWtKgPhO5PECsgeRH2YmPjDFdybvA==
    | X-WBNR-Posting-Host: 203.34.164.71
    | From: "=?Utf-8?B?am9lMjI1Mg==?=" <>
    | References: <>
    <>
    <>
    | Subject: Re: emails on outlook personal folder to exchange
    | Date: Mon, 29 Aug 2005 23:14:01 -0700
    | Lines: 167
    | Message-ID: <>
    | MIME-Version: 1.0
    | Content-Type: text/plain;
    | charset="Utf-8"
    | Content-Transfer-Encoding: 7bit
    | X-Newsreader: Microsoft CDO for Windows 2000
    | Content-Class: urn:content-classes:message
    | Importance: normal
    | Priority: normal
    | X-MimeOLE: Produced By Microsoft MimeOLE V6.00.3790.0
    | Newsgroups: microsoft.public.windows.server.sbs
    | NNTP-Posting-Host: TK2MSFTNGXA03.phx.gbl 10.40.2.250
    | Path: TK2MSFTNGXA01.phx.gbl!TK2MSFTNGXA03.phx.gbl
    | Xref: TK2MSFTNGXA01.phx.gbl microsoft.public.windows.server.sbs:149015
    | X-Tomcat-NG: microsoft.public.windows.server.sbs
    |
    | Hi Charles
    | Thank you for that. Since you are the expert here is another challenge:
    | I got this email from one of the users regarding centralising emails. He
    | wrote "
    |
    | The purpose is to centralise incoming email from set email addresses to
    | identify correct streaming of incoming emails. Emails sent from

    | would identify as abc project enquiry and tehn disperse this to few
    people
    | who are working on abc project. This would allow to track enquiries and
    | response on time."
    |
    | What would be the solution, would SBS do that or any 3rd party software??
    | Thanking you.
    | Joe
    |
    |
    |
    | ""Charles Yang [MSFT]"" wrote:
    |
    | > HI,
    | >
    | > Thanks for using SBS newsgroup. Dave thanks a lot for your updates.
    | >
    | > Issue description:
    | > ===========
    | >
    | > I understand that you want to transfer your emails on local client
    computer
    | > to mailbox store on Exchange server.
    | >
    | > Analyzing and suggestions:
    | > ============
    | >
    | > Generally speaking, it should be a outlook issue, we can use exmerge to
    | > export the PST files to a new Exchange mailbox. I suggest you first
    refer
    | > to Dave's suggestion then you can refer to the article below to use
    exmerge
    | > to migrate the personal folder, if you want to migrate a lot of users:
    | >
    | > To use Exmerge, please visit:
    | >
    http://www.microsoft.com/downloads/details.aspx?familyid=429163ec-dcdf-47dc-
    | > 96da-1c12d67327d5&displaylang=en
    | >
    | > For your convenience, I would like to give you an article to backup and
    | > restore your personal PST files:
    | >
    | > 287070 How to back up, to restore, or to move Outlook 2002 data in
    Outlook
    | > 2002
    | > http://support.microsoft.com/?id=287070
    | >
    | > More info:
    | > ===========
    | >
    | > New feature on Exchange 2003 and outlook 2003
    | >
    http://www.microsoft.com/technet/prodtechnol/exchange/guides/E2k3ClientAccGu
    | > ide/e5a310c4-b495-44f8-9b4c-63301f06eeb4.mspx
    | >
    | > Please feel free to use this newsgroup. I will be glad to help you.
    | >
    | >
    | >
    | > Best regards,
    | >
    | > Charles Yang (MSFT)
    | >
    | > Microsoft CSS Online Newsgroup Support
    | >
    | > Get Secure! - www.microsoft.com/security
    | >
    | > ======================================================
    | > This newsgroup only focuses on SBS technical issues. If you have issues
    | > regarding other Microsoft products, you'd better post in the
    corresponding
    | > newsgroups so that they can be resolved in an efficient and timely
    manner.
    | > You can locate the newsgroup here:
    | > http://www.microsoft.com/communities/newsgroups/en-us/default.aspx
    | >
    | > When opening a new thread via the web interface, we recommend you check
    the
    | > "Notify me of replies" box to receive e-mail notifications when there
    are
    | > any updates in your thread. When responding to posts via your
    newsreader,
    | > please "Reply to Group" so that others may learn and benefit from your
    | > issue.
    | >
    | > Microsoft engineers can only focus on one issue per thread. Although we
    | > provide other information for your reference, we recommend you post
    | > different incidents in different threads to keep the thread clean. In
    doing
    | > so, it will ensure your issues are resolved in a timely manner.
    | >
    | > For urgent issues, you may want to contact Microsoft CSS directly.
    Please
    | > check http://support.microsoft.com for regional support phone numbers.
    | >
    | > Any input or comments in this thread are highly appreciated.
    | > ======================================================
    | > This posting is provided "AS IS" with no warranties, and confers no
    rights.
    | >
    | >
    | > =====================================================
    | > When responding to posts, please "Reply to Group" via your newsreader
    so
    | > that others may learn and benefit from your issue.
    | > =====================================================
    | >
    | > This posting is provided "AS IS" with no warranties, and confers no
    rights.
    | >
    | > --------------------
    | > | From: "Dave Nickason [SBS MVP]" <>
    | > | References: <>
    | > | Subject: Re: emails on outlook personal folder to exchange
    | > | Date: Mon, 29 Aug 2005 21:27:44 -0400
    | > | Lines: 35
    | > | X-Priority: 3
    | > | X-MSMail-Priority: Normal
    | > | X-Newsreader: Microsoft Outlook Express 6.00.2900.2670
    | > | X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.2670
    | > | X-RFC2646: Format=Flowed; Original
    | > | Message-ID: <>
    | > | Newsgroups: microsoft.public.windows.server.sbs
    | > | NNTP-Posting-Host: 65-37-58-169.nrp4fair.roc.ny.frontiernet.net
    | > 65.37.58.169
    | > | Path: TK2MSFTNGXA01.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP10.phx.gbl
    | > | Xref: TK2MSFTNGXA01.phx.gbl microsoft.public.windows.server.sbs:148956
    | > | X-Tomcat-NG: microsoft.public.windows.server.sbs
    | > |
    | > | I recommend doing this in your own mail profile first to familiarize
    you
    | > | with the procedure:
    | > |
    | > | - In Control Panel -> Mail, click "view or change" to see if the
    | > Exchanage
    | > | Server service is listed in your mail profile. If not, click Add to
    run
    | > the
    | > | wizard to add Exchange Server to connect Outlook to your server
    mailbox.
    | > | - In the same place, click "view or change" and switch the "Deliver
    new
    | > | e-mail to" box from your existing PST to your server mailbox.
    | > | - In Outlook, view the Folder List. At the top, you should see an
    entry
    | > for
    | > | Mailbox - Username. Select that and click File -> Import and Export.

    | > Run
    | > | the wizard to import the contents of your PST into the same folders
    in
    | > your
    | > | server mailbox.
    | > | - Check the server mailbox to assure yourself that everything
    transferred
    | > | over OK.
    | > | - R-click the PST (below the Mailbox in the Folder List) and select
    | > Close.
    | > | Move or rename the PST to prevent its accidental use. Once you're
    sure
    | > | everything's working OK with the server mailbox, you can delete the
    PST
    | > and
    | > | delete the personal folders service from the mail profile.
    | > |
    | > |
    | > | There are ways to automate this, such as using exmerge to import the
    PST
    | > | data into the server mailboxes. Those might be worth looking into
    | > depending
    | > | on how many users you're migrating.
    | > |
    | > | | > | > We have upgraded our workgroup computers to SBS2003. We would like
    to
    | > use
    | > | > exchange server for our mails. Currently all the emails are on
    outlook
    | > | > personal folder on local computer. How do we get those emails
    | > transferred
    | > | > to
    | > | > exchange server.
    | > | >
    | > | > Thank you in advance.
    | > |
    | > |
    | > |
    | >
    | >
    |
     
    Charles Yang [MSFT], Aug 30, 2005
    #5
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