Help with user using POP acc, now hosting SMTP mail

Discussion in 'Windows Small Business Server' started by GTP, May 26, 2005.

  1. GTP

    GTP Guest

    I recently strated hosting my own SMTP mail on my server. We use an ISP to
    host our actual domain. Everything is working well.

    domain - www.couragesafety.com
    exchange setting - mail.couragesafety.com

    It has come to my attention that there is one person who works for us who is
    not here locally, and is using a POP email account from the ISP for the
    couragesafety.com emails that are now being directed to my server. The user
    is not on my server because he is not here physically and there is no reason
    to really set him up as a user.



    Is there a way that Bill can receieve his emails through the POP account as
    he did before? What do I need to do?

    Thanks in advance.
    Greg
     
    GTP, May 26, 2005
    #1
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  2. Since the email is coming into your server now, obviously it no longer
    resides elsewhere. But you can enable the POP3 or IMAP service on your SBS
    server to aqllow him to still get his emails. Yes, he will need a logon to
    the SBS server, but you can limit him, I believe, to just email/Exchange
    access.
     
    Kevin Weilbacher, May 26, 2005
    #2
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  3. GTP

    GTP Guest

    So if thats the case I would set him up as a user, and would he have to VPN
    to get a connection to exchange on my server or can he just receive emails by
    inputting settings into his Outlook?

     
    GTP, May 26, 2005
    #3
  4. GTP

    ks Guest

    If SBS 2003, you can either use the RWW or Connection Manager (VPN) to read
    mail. If just email, I prefer the Connection Manager since I then use
    Outlook in its native mode (i.e., not OWA). In either case, it won't be POP3
    account, but normal Exchange server email account.

    ks

     
    ks, May 26, 2005
    #4
  5. Hi ks,

    Take this to the ultimate configuration - 'Outlook over the Web', or
    RPC/HTTP. If you've enabled this in the Connect to the Internet Wizard, then
    there are instructions on the Remote Web Workplace page that are customized
    for your server configuration.

    This allows the full Outlook client to connect to exchange via any available
    connection - on the lan, internet, dialup - whatever is available. No VPN
    required - allthough you can still use it if you want.

    Sweet.

    --
    Les Connor [SBS Community Member - SBS MVP]
    -----------------------------------------------------------
    SBS Rocks !


     
    Les Connor [SBS Community Member - SBS MVP], May 26, 2005
    #5
  6. GTP

    GTP Guest

    Would it be easier if I just forward his email from my server to his other
    pop email? Is that possible? The problem is the guy is miles away and there
    is know way I will be able to walk him through how to setup his Outlook.

    Thanks,
    Greg

     
    GTP, May 26, 2005
    #6
  7. It would be worth it to set up his outlook ;-).

    If he has a pop box where the domain name (i.e. the part after the @) is
    different than the domain your Exchange is authoritative for, then
    forwarding is pretty straight forward.

    In ADUC, create a 'contact' with his 'other' pop email address. Then, in
    properties of his user account on the SBS, forward all email to that
    'contact', optionally saving a copy in his exchange mailbox.

    If his pop box address uses the same email domain as your SBS, then it's a
    bit more work but still can be done.

    --
    Les Connor [SBS Community Member - SBS MVP]
    -----------------------------------------------------------
    SBS Rocks !


     
    Les Connor [SBS Community Member - SBS MVP], May 26, 2005
    #7
  8. GTP

    ks Guest

    Hi, Les,

    The RPC/HTTP seems like a good technology, especially since the trend is
    toward web interface for everything (RWW for example). When I looked into
    it, though, the RPC/HTTP seemed too complex, somewhat like the L2TP/IPSEC.
    Setting it up seemed like too much trouble.

    ks

     
    ks, May 26, 2005
    #8
  9. SBS is already configured, forget any setup documents you find. You need
    only enable it by running the CEICW, and then following the automatically
    generated instructions on your RWW site.

    --
    Les Connor [SBS Community Member - SBS MVP]
    -----------------------------------------------------------
    SBS Rocks !


     
    Les Connor [SBS Community Member - SBS MVP], May 27, 2005
    #9
  10. GTP

    GTP Guest

    Les,

    What I have done is allowed the user to VPN in to https://servername/exchange.

    Is that what RWW is? We do not host our own domain, I know if we did it
    would be easier since its public.

    I want to limit him only to exchange if this is a good way for the user to
    see his mail. Is there an exchange only permission somewhere?

    Thanks,
    Greg

     
    GTP, May 27, 2005
    #10
  11. Hi Greg,

    Try this from a computer on the LAN.

    http://servername/exchange

    That's Outlook Web Access (OWA). All you have access to is your email. A VPN
    connection isn't required.

    http://servername/remote

    That's Remote Web Workplace (RWW). In addition to email, connections to the
    intranet, help files (including the link to configure Outlook over the
    Internet) and desktop computers are possible. A VPN connection isn't
    required.

    If you're on a remote computer with an internet connection, and your SBS
    computer has a fixed (or equivalent) IP address, then you can reach the
    above OWA or RWW with this URL: https://ip_address/exchange or /remote. No
    VPN is required. With a fixed IP, you can also configure the Outlook email
    client to connect directly to your exchange server (instead of using OWA).

    --
    Les Connor [SBS Community Member - SBS MVP]
    -----------------------------------------------------------
    SBS Rocks !


     
    Les Connor [SBS Community Member - SBS MVP], May 27, 2005
    #11
  12. GTP

    GTP Guest

    Oh,

    You make it sound much easier than I thought it would be. I opened port 1723
    on my router for VPN. Should I close this port and open, what is it, port
    443, or am I ok with the currecnt config.

    Thanks,
    Greg
     
    GTP, May 27, 2005
    #12
  13. I believe you have a fixed IP address, and you host your own email, correct?
    If that's the case, your server will be reachable from the internet by fqdn,
    possibly mail.yourdomain.com.

    First thing, run the 'connect to the internet wizard' (CEICW), select OWA
    and RWW and Outlook via the Internet, and anything else you want to make
    available to remote clients. (such as VPN or TS). In the process, you're
    going to be asked for the server FQDN for the certificate generation.
    Specify mail.yourdomain.com or whatever fqdn is in your mx record.

    The ports you need open/forwarded are as follows:

    25 SMTP (you have that already, I think)
    80 HTTP (this is optional, if you don't open this, the remote users must use
    https://fqdn/exchange (note the s).
    443 SSL (all of the remote connetivity is secure)
    4125 - this is required if you want to connect to desktop computers via RWW.

    1723 - VPN - you have this now, but you may not need it with the above
    functionality available.
    3389 - if you want to use RDP (TS) to directly access your server for
    administration. This is optional, you can get there via RWW.

    Check out the 'more information' buttons in the CEICW. All of this is well
    documented in the help system installed on your SBS.

    --
    Les Connor [SBS Community Member - SBS MVP]
    -----------------------------------------------------------
    SBS Rocks !


     
    Les Connor [SBS Community Member - SBS MVP], May 27, 2005
    #13
  14. GTP

    GTP Guest

    Hi les,

    what do I need to do to allow my users to connect as you stated to
    http://ip/. I've tried and it doesn't work with my current setup.

    Thanks,
    Greg

     
    GTP, May 31, 2005
    #14
  15. GTP

    GTP Guest

    Hi Les,

    In your statement "If you're on a remote computer with an internet
    connection, and your SBS computer has a fixed (or equivalent) IP address,
    then you can reach the
    above OWA or RWW with this URL: https://ip_address/exchange or /remote. No
    VPN is required. With a fixed IP, you can also configure the Outlook email
    client to connect directly to your exchange server (instead of using OWA)."

    I've tried that and it doesn't work. I have a router with a static IP. I can
    VPN in but if I just type the IP then no go. Is there a help doc for this
    setup, or can you recommend telling me the name of this process.

    Thanks,
    Greg


     
    GTP, May 31, 2005
    #15
  16. Hi Greg,

    'it doesn't work' is really hard to go on ;-). If you receive an error
    message, please let us know what it is.

    Essentially, you need to run the Connect to the Internet Wizard and specify
    the features you want accessible from the internet. Then you need to ensure
    the appropriate ports are open/forwarded on any external device that is
    capable of blocking ports.

    --
    Les Connor [SBS Community Member - SBS MVP]
    -----------------------------------------------------------
    SBS Rocks !


     
    Les Connor [SBS Community Member - SBS MVP], Jun 1, 2005
    #16
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