how do i add a disclaimer at the bottom of every emails

Discussion in 'Windows Small Business Server' started by Helen Mooc, Oct 17, 2006.

  1. Helen Mooc

    Helen Mooc Guest

    Good morning,

    How do I go about adding a disclaimer at the bottom of every emails on the
    SBS 2003 server I am administering?

    Thank you,

    Helen Mooc, Oct 17, 2006
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  2. Helen Mooc

    Steve Guest

    Helen I answered this in the private newsgroup.
    Steve, Oct 17, 2006
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  3. Helen Mooc

    BenRatty Guest

    Here is a way to cheat. If your mail clients are all MAPI Outlook and you
    cannot therefore use the event sink or cannot use a border server then try

    All mail signatures for Outlook are stored locally on client PC's for
    Outlook 2003 this is c:\documents and settings\%username%\application

    The HTML/Txt and RTF versions of the users signatures are stored here. I
    have a script which runs when users login to copy a signature file across.

    The only problem with this is a user could change it or add a new signature.
    BenRatty, Nov 2, 2006
  4. I've been using a product called Mail Signature Manager from Symprex, which
    allows you to create and design custom graphical and non-graphical
    signatures, which can include a disclaimer. More importantly, it also works
    with OWA. To me, this is important, otherwise in a SBS setting with lots of
    users, trying to retain a consistent mail signature format is very
    painful -- as the user has to redo his or her signature for each computer
    they use for Outlook, plus their OWA logon plus their Term Server Outlook

    I need to blog about this shortly.
    Kevin Weilbacher [SBS-MVP], Nov 3, 2006
  5. Helen Mooc

    BenRatty Guest

    Yes I have tried Symprex it is a good product and works well. The point is we
    should not have to use it, Microsoft Exchange server should have a disclaimer
    option built into the System Manager. It's crazy that such a simple yet vital
    component of any email server has been overlooked or ignored by Microsoft for
    an established product like this.

    The worst part is that the event sink fix for this doesn't work with the
    mail client (Outlook) provided with Exchange Server unless you add another
    Exchange Server.

    How does Microsoft add disclaimers to the end of it's emails? It would be
    interesting to know..

    BenRatty, Nov 3, 2006
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