Personal Pop3 accounts with Outlook and Exchange

Discussion in 'Windows Small Business Server' started by Richard Young, Aug 3, 2006.

  1. Hello,
    I would like to know how others deal with this.

    I have clients who have multiple POP3 accounts and email accounts with
    various providers, Yahoo, Gmail, other ISP's etc.

    When you join a workstation to the domain and set up an Exchange server for
    a user's Outlook profile, it becomes the default mail account on the Outlook
    Profile.

    What this means is that if my email domain is company.com and I respond to
    email from any the other POP3 accounts it will be sent from company.com and
    have a reply to address of company.com.

    When email is sent from the Exchange server it must meet certain policies.
    The question is when my client receives email from yahoo.com and he replies
    to it the email then gets a reply to address of company.com and not yahoo.com
    because his reply was sent through the exchange server.

    Is there a way to set up Exchange and multiple personal POP3 accounts and
    still send with the proper reply to address for each pop3 account yet still
    use Exchange for company.com email under a single Outlook profile?

    How are other's handling this?

    Thanks.
     
    Richard Young, Aug 3, 2006
    #1
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  2. Richard Young

    Steve Guest

    Setup multiple Outlook profiles.
     
    Steve, Aug 3, 2006
    #2
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  3. In
    Yes, as it should.
    No, if he replies, OL2003 should be smart enough to use the POP account
    settings.
    Me? I don't do it at all. The Exchange server handles all mail for the
    client's registered domain name...and they ditch the other addresses, after
    weaning senders off them. You might mix Exchange & POP in the same profile
    for a very brief time, but then it can and should go away.

    Unless this is someone's home office, personal data doesn't go on the
    server....users have access to their webmail, most of the time (but not
    always; some places block that too). I don't think users really want to have
    their personal mail become company property, right? And they don't want it
    archived out to another mailbox / address/location via journaling, to live
    there forever, right?
     
    Lanwench [MVP - Exchange], Aug 3, 2006
    #3
  4. Any other way so it is more convenient for the user so that they don't have
    to keep stopping and starting Outlook to get from one email account to the
    other?
     
    Richard Young, Aug 3, 2006
    #4
  5. Ok I've been resistant to answer this because it's been asked Millions and
    Millions of times.
    (Just search Google in SBS Newsgroups and you will see.
    http://groups.google.com/group/microsoft.public.windows.server.sbs?lnk=srg&hl=en )

    Please search..

    However yes you can still use Exchange/with POP3 with Third party emails
    like Yahoo etc.
    (Yes you could get the SBS server to grab them and Distribute all the mail.)

    Like I said there is a TON of information on this.

    The LEAST adminstrative work (Assuming the user knows how to set up
    accessing his own POP3)
    Is to let them grab it. (Grab all don;'t save it.)

    And When you send an email out it will either Default to what account it was
    recieved in.
    (Example if someone sends me an email from yahoo.com and I do a reply, it
    get's sent through my yahoo account.)

    However if I send a NEW email message It Defaults with the Exchange. (Of
    course you can change the default send from Email account settings.)

    But I digress...
    You can send Via Any Account you have.

    I hope this answers your question.
    Russ
    PS yes you can have your SBS box Grab all email through the POP3 Connector
    blah blah blah..
    Options are what you want.
    --
    Russell Grover
    SBITS.Biz
    Enterprise Solutions for Small Business
    Microsoft Certified Small Business Specialist.
    MCP, MCPS MCNPS, (MCP-SBS)
    Portland/Beaverton Oregon USA
    Support @ SBITS.Biz
    http://www.SBITS.Biz
     
    Russ SBITS.Biz \(MCP SBS\), Aug 3, 2006
    #5
  6. You really don't need to do that,
    See my other post.
    and
    Just create some rules that reroutes mail sent to that email address into a
    specific folder if you wish.

    Multiple Profiles in Outlook is a Pain IMO...
    (Of course if there are mutliple poeple on 1 pc then yes.)

    Russ

    --
    Russell Grover
    SBITS.Biz
    Enterprise Solutions for Small Business
    Microsoft Certified Small Business Specialist.
    MCP, MCPS MCNPS, (MCP-SBS)
    Portland/Beaverton Oregon USA
    Support @ SBITS.Biz
    http://www.SBITS.Biz
     
    Russ SBITS.Biz \(MCP SBS\), Aug 3, 2006
    #6
  7. Russ,
    Thanks for the reply.
    Yes we have server side rules set up so that email to a specific address
    gets routed to a specific folder on the Exchange mailbox.

    However, when the user replies to a yahoo mail it replies with a reply to
    address of the sbs domain and not the yahoo mail account.

    How can I correct this?

    Thanks.
     
    Richard Young, Aug 3, 2006
    #7
  8. That's right.

    Are you using the SBS box to Grab the Email or the client?
    If you are using the SBS box, then Yes it will reply with the Exchange mail.

    If you have a user grab it will reply with the POP account

    Make sense?

    Russ
    --
    Russell Grover
    SBITS.Biz
    Enterprise Solutions for Small Business
    Microsoft Certified Small Business Specialist.
    MCP, MCPS MCNPS, (MCP-SBS)
    Portland/Beaverton Oregon USA
    Support @ SBITS.Biz
    http://www.SBITS.Biz
     
    Russ SBITS.Biz \(MCP SBS\), Aug 3, 2006
    #8
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