What to do with outlook.pst files when moving to Exchange

Discussion in 'Windows Small Business Server' started by Mike, Jul 31, 2007.

  1. Mike

    Mike Guest

    I am in the process of moving our small company to Exchange on SBS 2003 for
    e-mail, currently hosted by our ISP. All users are on Outlook 2003 and have
    a pst file currently.
    I would like to simply cutover to Exchange on a particular day/weekend, and
    have them point to the Exchange server at that time, and take their existing
    pst file and leave it where it currently resides (on their desktop in the
    default location) and add it to their outlook as a personal folder. This
    would start Exchange "clean" and they could still access older e-mail as
    Is this a good idea, bad idea? Pros or cons?


    Mike, Jul 31, 2007
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  2. Mike

    Claus Guest

    I would have them move the mail from the PST to the Mailbox and get rid of
    the PST folders.
    Claus, Jul 31, 2007
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  3. Mike

    Costas Guest

    I personally like what you do since the current pst file will be used as
    some kind of an archive of old messages. The only thing I would have
    changed is the location of the pst. I would put it on the server so it can
    be backed up along with the server backups (If you backup the individual
    workstations then keeping it there it's ok)

    Costas, Jul 31, 2007
  4. I'd move in all contacts/calendars/tasks/notes, and a reasonable subset of
    mail, and leave the PST files on the workstations if they are to be kept at
    all. MS doesn't support accessing PST files across a LAN/WAN connection (I
    don't recommend it as it will cause performance problems and can lead to
    data corruption), and if you have that much free space on your server to
    begin with, put the stuff in the mailboxes. If it's important enough to
    keep, it's important enough to keep in the databases for

    Lanwench [MVP - Exchange], Jul 31, 2007
  5. Mike

    Costas Guest

    Thanks for the feedback. The reason for my preference to have the pst stored
    on the server is that I see it as an archive store that could potentially be
    used by a user to access an old email message. I don't see it as something
    that will be accessed on a daily basis. I agree that if the messages are
    important enought to be kept they could be stored in the mailbox. Why do I
    do it differently? I really don't know :) I try to keep the mailbox size
    limit fixed to the levels we identified during implementation and when the
    limit is approaching to be hit, I ask the users to move old messages to
    their personal PSTs.

    Maybe it's time for me to reevaluate my approach


    "Lanwench [MVP - Exchange]"
    Costas, Jul 31, 2007
  6. Mike

    Mike Guest

    Thanks so much. Do you know to move calendar/contacts/notes, etc without
    moving the entire pst file into the Exchange mailbox? Is it drag and drop?


    Mike, Jul 31, 2007
  7. Mike

    Newbie Guest

    It's drag and drop, when the window pops up for the location, just point it
    to the Mailbox on the Exchange.
    Newbie, Jul 31, 2007
  8. Maybe. Check out the PST=BAD link I posted for many reasons to avoid them.
    The data in a PST file is entirely unmanagable.
    Lanwench [MVP - Exchange], Jul 31, 2007
  9. What I do is:

    Open the Exchange mailbox in Outlook (a new profile, ideally, with nothing
    but Exchange in it)
    Use File | Open | Outlook Data File to open the PST
    Expand the PST file in your folder list
    Select items within the folders (CTRL+A for all), then go to Edit | Copy To
    Folder. Pick the appropriate folder.
    For the calendar, this is easy if you set the view to By Category.
    When done, right-click on the PST file in the folder list, and close it.

    Never ever import in Outlook.

    I don't like drag/drop, unless you're right-clicking and dragging and
    choosing Copy. Moving instead of copying means you can't easily backtrack if
    you have problems ....
    Lanwench [MVP - Exchange], Jul 31, 2007
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